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Greenridge Primary School

Savedlist Help

This facility allows you to compile a list of records from the Library catalogue. You can then use this list of records for a number of purposes as follows:

  • Email details of the saved records to a nominated address
  • Download details of the saved records to a local disk file
  • Place a reservation on a selection of the records in your list, or place a reservation on all the records in the list (if there are 30 or less)
  • Place a booking event on all the records in your list (if there are 15 records or less)

You do not need to login to use My SavedList and there is no limit to the number of records you may have in your list.

To add records to your savedlist, access the Library Catalogue and perform a search to find the records you would like to save. Once you have retrieved a set of records, or as you are browsing through the set of retrieved records, you can add records to your list in two ways:

Brief Display

If you retrieve more than one record, the records retrieved will be displayed in brief format along with a checkbox. Check the checkboxes for the records you would like to add to your savedlist, then click the Save Selections option at the top or bottom of the list of records. Your selected records will be added to your savedlist and the page of records will be redisplayed. Records already in your savedlist are displayed with a checked disabled checkbox. You must save your selections from each page before moving to the next page of records.

Full Display

If you have retrieved a single record from your search, or if you have selected a record from your retrieved set, the record will be displayed in full display. To add the record to your savedlist, simple click the Save Record option at the top or bottom of the record display. If the record is already in your savedlist, this will be indicated and the Save Record option will not appear.

To remove records from your SavedList:

  1. Open the My Library menu in the Navigation panel and select My SavedList.
  2. If you currently have any records in your list, the records will be displayed in brief display.
  3. If you want to remove individual records select the records by ticking the checkbox for each one you would like to remove then click Remove Selections. You must remove your selections from each page before moving to the next page of records. Your list will be redisplayed with the remaining records.
  4. If you want to clear all records from your list, click Remove All.

Your savedlist will normally be kept on the system for two days. It will be automatically cleared after this time.

Once you have added records to your savedlist, you can perform a number of functions with the records in the list as follows:

Browse Records

You can browse through the records in your savedlist as you would any other set of retrieved records. Your list will initially be presented in brief display. Click on a title link to display the selected record in full display.

Sort Set

You can use this option to sort the records in your list before emailing or downloading the records if required.

To sort your set:

  1. Open the My Library menu in the Navigation panel and select My SavedList.
  2. Click the Sort Set option to display the sort options available. This option will only be displayed if you have more than one record in your savedlist.
  3. Select the required sort option and click the Sort Set button. Your savedlist will be redisplayed in the order selected.

Refine Set

You can use this option to reduce the number of records displayed or used for emailing and downloading.

To refine your set:

  1. Open the My Library menu in the Navigation panel and select My SavedList.
  2. Click the Refine Set option to display the refine set search page. This option will only be displayed if you have more than one record in your savedlist.
  3. Enter your refine search criteria and click the OK button. The records remaining in your savedlist will be redisplayed.

This process does not actually remove records from your savelist. You can return to your original savedlist either by selecting the navigation breadcrumb to go back to the previous set or by selecting My SavedList again from the navigation panel.

Email Record Details

This facility allows you to email your saved records to the nominated email address. You can select records from each page to include in the email, or you can email all records in your savedlist. You can choose to output the records in Citation format or Full format (please see below).

To email records in your savedlist:

  1. Open the My Library menu in the Navigation panel and select My SavedList.
  2. Sort or Refine the set if you wish.
  3. Select individual records from the current page if you only want to email specific records, or leave the checkboxes unchecked to email all records in your set.
  4. Select the Email option.
  5. Select the output format you want.
  6. Enter the email address in the Email To: input box.
  7. Enter the subject for your email in the Subject: input box (or leave as the default).
  8. Click the Submit button.

Download Record Details

This facility allows you to download the records in your savedlist to a local disk file or USB memory stick. You can select records from each page to download, or you can download all records in your savedlist. You can choose to output the records in Citation format or Full format (please see below).

To download records in your savedlist:

  1. Open the My Library menu in the Navigation panel and select My SavedList.
  2. Sort or Refine the set if you wish.
  3. Select individual records from the current page if you only want to download specific records, or leave the checkboxes unchecked to download all records in your set.
  4. Select the Download option.
  5. Select the output format you want.
  6. Click the Submit button.
  7. You will be prompted as to where you want to save the download text file.

Email and Download Output Formats

Records included in emails or downloaded to a local disk file can be output in one of two formats:

  • Citation - provides a brief reference to the work suitable for inclusion in bibliographies.
  • Full - includes all the information available for the work in the same format as displayed in full display on the system.

Place Reservations

Spydus allows you to place reservations on individual records as you browse through the database. You can also place multiple reservations on a number of records as you retrieve sets of records from your searches. Using your savedlist, you can save individual records as you browse through the database. You can then access the records in your savedlist to place multiple reservations on selected records or on all items.

To place reservations on items in your savedlist:

  1. Search for the items you would like to place reservations for and add these items to your SavedList.
  2. Open the My Library menu in the Navigation panel and select My SavedList.
  3. If you would like to place a reservation for all the items in your savedlist, select the Reserve All button displayed at the top and bottom of the page. This button will only appear if you have 30 items or less in your savedlist.
  4. If you would like to place a reservation on selected items from each page of your savedlist, mark the checkboxes for your selected items and then select the Reserve Selections button.
  5. The reservation form will be displayed. Any titles you are unable to reserve will be displayed at the top of the form, followed by the list of titles included in this reservation.
  6. Enter your borrower ID and password if you are not already logged in.
  7. Select the location from which you would like collect the item.
  8. Select the number of titles you would like to have allocated you to to satisfy this reservation. For example, you may have performed a search for titles on a particular subject and would like to borrow just one of the items retrieved but don't really care which one. You would just like to have the first one available. In this case, select 1 from number of titles required. You can however also place a reserve on all the titles by choosing the All titles option.
  9. Select an expiry period or enter a specific expiry date. Your reservation will be automatically cancelled if not satisfied by this date.
  10. Enter any notes you would like to include then select the Submit button.
  11. You will be advised if there are any charges or problems with your reservation. If all is well and you wish to proceed with your reservation, select the Continue button. Select the Cancel button if you don't wish to place the reservation.
  12. If you decided to proceed, details of your reservations will be displayed. This includes your current rank in the waiting list for each title.

Book an Event

Booking an event allows you to book multiple items in one booking record rather than several individual bookings. When you book an event, Spydus will issue you with an Event ID for your booking. You can use this Event ID to add additional bookings to the same event if required.

This facility is only available if you have 15 records or less in your savedlist. If you would like to use this facility and you have more than this number of records in your savedlist, either remove records from your list or refine your set. Bookings can only be placed on certain collections of materials and items.

To book an event:

  1. Search for the items you would like to place bookings for and add these items to your SavedList.
  2. Open the My Library menu in the Navigation panel and select My SavedList.
  3. Click the Book an Event option. As noted above, this option will only appear if you have 15 records or less in your savedlist.
  4. The event booking form will be displayed. Any items you are unable to book will be displayed at the top of the form.
  5. The list of items you may include in this booking event are then displayed. Select the number of number of copies of this item you require for this booking. If you would like to view all current bookings for the item listed, click on the View Bookings link. This will display current bookings for the item in a new window. Close this window when you have finished viewing the bookings.
  6. Enter your Borrower ID and password if you are not already logged in.
  7. Enter the start and end date (and time if applicable) for your booking. Please enter dates in the form 'dd/mm/yyyy'.
  8. If you would like to add these bookings to an existing event, enter the Event ID, otherwise enter a short description for for your new booking event.
  9. Enter any notes about requirements for this booking event or any other general notes.
  10. To help us manage your bookings, please enter information in the contact details fields so we can get in touch with you if necessary.
  11. Click the Book event button to proceed with your booking, or click Cancel if you decide not to proceed.
  12. If you decide to proceed, a booking confirmation page will be displayed. This will display bookings you can and cannot place.
  13. To proceed with your booking click Continue. If you need to change any details, click Back to return to the booking form or click Cancel if you decide not to proceed.
  14. If you decide to proceed, please wait while the system processes your transaction. Your booking event record will be displayed when complete. This record will include your Event ID. Please take a note of the Event ID for future reference.